Children/youth should be dropped off in front of the school and wait in AREA 1, the "SAFE ZONE" between the benches and the covered picnic area. Entry to the parking lot is on Fremont Blvd. Exit is past the church and rectory to Condon Street. You may not at anytime enter the staff parking lot Please refer to the map of the school for specific directions that pertain to the different areas of the parking lot.
Supervision is provided up to 5 minutes before and after the catechetical session.
Children or youth should not arrive earlier than 15 minutes before their session.
At the end of the session children should wait in the "SAFE ZONE" between the benches and the covered picnic area for their parents to pick them up. Children/youth should be picked up no later than 10 minutes after being dismissed.
PROCEDURES FOR DROPPING OF AND PICKING UP CHILDREN:
Cars will line up in a single line along the yellow lines. All cars are to be facing the trees. The children are to be taken to the SAFE ZONE.
Please avoid the temptation of dropping off or picking up children if you are not at a yellow line.
Follow same procedure as in dropping off. Please be sure to walk them from the SAFE ZONE to your car.
UNDER NO CIRCUMSTANCE IS YOUR CAR TO EVER BE PLACED IN REVERSE WHILE ON PARISH PROPERTY. THIS IS FOR THE SEFTY OF YOUR CHILDREN AS WELL AS THE OTHER CHILDREN.
B. BY FOOT OR BICYCLE
For the general safety of your children and youth we discourage them from walking or riding a bicycle to classes. If your child or youth walk or ride we will need a letter on file in the Faith Formation Office signed by you giving them permission. Please be advised that under these conditions Our Lady of Guadalupe Parish assumes no responsibility for your child or youth until they enter enter the "Safe Area" (between the gray benches and the school)and assumes no responsibility after they exit the "Safe Area". Bicycles are to be parked at the bicycle rack on the far right side of the school.
Roller blades, shoes with wheels, scooters and skateboards are not permitted on parish grounds.
Promptness and attendance at every class is important for the sake of continued understanding and for development of faith in our children. If it is necessary that your child or youth miss a session, a telephone call to the office is to be made in advance. If your child or youth cannot attend on a regular basis, please call and discuss the situation with Deacon Mike.
B. EARLY RELEASE
If your child must leave the session before the usual dismissal time, a dated written request or authorization signed by the parent or guardian is required. Children will only be released to parents, guardians or persons annotated on the child’s emergency form. The adult must meet the child in the Faith Formation Office and sign him or her out before leaving.
Because of the Safe Environment for the protection of children and young people, parents or guardians are not to visit their child’s classrooms. In the event that it is necessary you must first register in the Faith Formation Office. If you are not wearing a visitor tag you will be asked to leave the classroom area. If your child would like to bring a friend to class, please contact the catechetical office to obtain a visitor information card. All children/youth, who are visitors, must have a completed visitor information card before being allowed to visit classrooms.
OFF-SITE ACTIVITIES - CONFIRMATION RETREAT
Off-site activities such as confirmation Retreats retreats are occasionally scheduled with the permission of the Director of Faith Formation. When such an activity is scheduled, the following policies are in effect.
No youth may go on off-site activity unless a completed permission form signed by a parent/guardian has been submitted to the Faith Formation Office. Verbal permission given over the telephone or in person will not be accepted. Separate permission forms are required for each off-site activity. A copy of the permission form used for field trips and off-site activities is included in the back of this handbook.
Parents/guardians and catechetical staff work in partnership in helping our children and youth grow in faith, therefore good communication is essential. If problems develop, they should always be solved at the lowest level whenever possible. If a parent/guardian wishes to talk with a catechist they may do so after the session or they may make an appointment with the catechist by calling the Faith Formation Office. Parents/guardians may also call or visit the Faith Formation Office if they wish to talk with Deacon Mike. The phone number is 510-651-4966.
Catechists and/or the Faith Formation Office will communicate with parents/guardians primarily by e-mail. The cost of mailing is to substantial. We may also contact you by phone, mail, or by sending notes home with your children and youth.
One of the catechist's first concerns is to maintain an atmosphere in which the children and youth can form a community, share faith, and enjoy an optimum learning environment.
As part of a Catholic Christian learning environment children and youth are expected to:
1. Behave respectfully and courteously toward all catechists, adults, and other children and youth.
2. Participate positively and be attentive in the catechetical session.
3. Respect parish property and the property of others.
4. Follow the rules of the program and the class.
Parents/guardians will be called if their child or youth repeatedly disrupts the class session. The Director of Faith Formation is the final recourse in all disciplinary situations.
Our Lady of Guadalupe believes in the sanctity and integrity of all persons: that we are all created in God's image. Any form of bullying is completely contrary to this belief and Our Lady of Guadalupe' is committed to providing an environment free of bullying. A bullying policy is in place and may be examined upon request.
The safety of the students and catechetical staff is of paramount importance. All actions taken shall bear in mind the safety and well being of both students and staff members. In the case of emergency or natural disaster the Emergency Procedure Plan will be followed. Fire and earthquake drills are conducted regularly.
In the case of an emergency or natural disaster, catechists, coordinators and the director will remain with the children until either a parent or designated person picks the children up. A checkout system will be provided for parents/guardians to sign out their child.
A. MEDICAL EMERGENCY / ACCIDENT / SUDDEN SICKNESS
In the case of accident or sudden sickness, the Director of Faith Formation, coordinator, or an appointed delegate will give appropriate immediate care and notify the parents/guardians.
B. DANGEROUS MATERIALS
The Director of Faith Formation and staff have the right and duty to protect the health and welfare of the participants of the Faith Formation program. This includes the right to inspect property of individuals suspected of possessing alcohol, drugs, weapons and other illegal materials. If alcohol, illegal drugs, weapons, or other dangerous materials are found, the police, parents/guardians, and pastor will be notified as appropriate.
The parish Faith Formation program is a gang-free environment. No evidence of gangs or gang-related activities will be tolerated. Persons participating in any gang or gang-related activities while on parish property or in conjunction with program-related activities will be subject to immediate disciplinary action up to and including dismissal from the program.
D. CHILD ABUSE
As required by state law, evidence of apparent non-accidental injury, suspected neglect or child abuse will be reported to the proper authorities.